You can open documents on your Sharepoint site directly from most Microsoft Office applications. This allows convenient and efficient use of the documents stored in your document library without having to manually open the website, check out, download, upload and check in step-by-slow-and-tedious-step.
To Open documents from the Sharepoint document library:
- From Microsoft Word (for example), click File > Open. The Open dialog box will display.
- Click "My Network Places" in the left-hand sidebar.
- Double-click the icon that links to your Sharepoint site library (as described in the previous Sharepoint tip).
- Navigate to the desired folder and document. Click "Open" to retrieve and open the file.
To edit the document:
- With the document you want to edit displayed in the main window, click File > Check Out.
- When you are done, click File > Check in. You'll be prompted to add comments about your revisions.
To view the document history:
- With the document you want to edit displayed in the main window, click File > Version History > In a Document Library. You'll see a dialog box with the individual versions available for review.
- To open a version, select that version and click Open.
- To review the comments made for that version, click Comments.
- To revert back to that version (either to overwrite the current version or for branching), click Restore.